Bakery-Assistant_leafletposter

Volunteer Role:                    Baker’s Assistant

Volunteer Link Worker:          Baker

Location:                    WHALE Arts Centre

Hours of Volunteering:  Thursdays 12pm-4pm

The Volunteer Bakery Assistant will be available every Thursday afternoon to help WHALE Arts Baker produce delicious and nutritious baked goods for the community. They will assist in the running of our kitchen/bakery set up, with tasks such as weighing, preparing ingredients, following recipes, cake decoration, cleaning utensils, etc

They will require:

• A sensitive and calm approach
• Good communication skills
• Flexibility
• To comply with health & safety standards, strict hygiene procedures, and food safety laws
• No experience needed

Duties

• Assist with cakes, biscuits and other baked goods preparation
• Assist with cleaning/dishwashing
• Following COVID-19 guidelines for working inside

Training

• Full training for this role and an induction into the organisation will be given.
• Level 2 Food Hygiene Certificate training will be paid for by the organisation to fulfil the role.
• Any other relevant training and opportunities may be arranged with the link worker and volunteer coordinator.

Expenses

All volunteers are entitled to claim reasonably incurred travel expenses, whilst carrying out their role.

Boundaries of Role:   To work within Whale Arts policies and procedures outlined in the volunteer agreement, including code of conduct, GDPR and confidentiality.

To apply for the role or for further Information please contact WHALE Arts:

Email: info@whalearts.co.uk

Phone: 0131 458 3267

Job Title	WHALE’S Males Making Group Facilitator
Accountable to	WHALE Arts
Personnel responsible for	Volunteer Support Worker
Location	WHALE Arts Centre, 30 Westburn Grove, EH142SA
Hours of Work	3 Hours per week
Contract Length	Until End March 2022
Salary	£25/hour

About the project

Based at WHALE Arts, WHALE’s Males is made up of two groups – a walking group and a making group. The groups exist to support men from the local area with the overall aim of promoting positive wellbeing through engaging them in either making or walking activites – or both. 

The making group, which was originally known as Men’s Makers,  was started in 2019. It was initially modeled on the Men’s Shed movement and, in the beginning, it focused mainly on woodwork. 

The group has faced many challenges – not least the COVID-19 pandemic which forced us to pause the group completely. We decided to add a walking group and, at the end of last year, we re-branded the group as WHALE’s Males. The walking group – WHALE’s Males Walking was able to start up in June 2021 and we are now looking for someone to re-start and facilitate the WHALE’s Males making group. 

About the role

We are looking for a freelance Making Group Facilitator – someone who can support a group of men to engage in practical and creative making projects. 

The person we are looking for…

• is calm, well-organised and kind
• is hard-working and a good team player.
• treats people fairly and values the contributions others make
• appreciates diversity, and is open-minded and inclusive.  

The person we are looking for will have experience of…

• Working with tools – hand tools and powertools 
• Woodwork or joinery, carpentry, sculpture or other similar skill set
• Health and Safety within a workshop setting
• Working with people 
• Facilitating groups for adults 
• Working in a community setting 
• Delivering projects within a given budget 
• Monitoring and evaluating projects 

They will also need to have… 

• The ability to build trust and to welcome all people including those from diverse cultural and economic backgrounds facing additional barriers
• Excellent communication skills
• An understanding of mental health and wellbeing and the specific challenges facing men 
• the ability to work as part of a team
• self-motivation and the ability to use their own initiative 
• Empathy and kindness

Ideally but not essential, they will have…

• A knowledge of Wester Hailes 
• An understanding of the issues facing people living in areas of deprivation 
• Experience in using the arts to address community issues

Confidence can sometimes hold us back from applying for a job – we don’t want this to be the case for you. However you identify and whatever background you bring, if this role feels like something that would make you excited about getting up and coming to work then please apply! 

APPLICATION PROCESS

• To apply for this role we would like you to anwer 3 questions – see below 
• You can submit your answers as a written doument or an audio recording or a video
• Written documents should be no more than 2 pages (A4)
• Audio and Video recordings should be no more than 4 minutes long
• We also need you to provide details of two referees, including at least one previous employer

• Please send your application, in whatever format you choose, by email to recruitment@whalearts.co.uk using WHALE’S Males Making Group Facilitator in the subject line. Please include details of your referees in your email.

Please don’t send questions about the role to this email address as it will not be monitored on a daily basis. We are happy to answer any questions about this role and questions should be sent to Kirsty Frankland:

Kirsty Frankland         kirsty@whalearts.co.uk

Equal Opportunities Monitoring: WHALE Arts Agency is committed to recruiting high quality candidates whose skills and experience are most suited to the job regardless of sex, race, colour, ethnic or national origin, religion (or beliefs), marital status, sexual orientation (or perceived sexual orientation), disability, age or political affiliation. We would be grateful if you would complete the Equal Opportunities form – see below. This information is for monitoring purposes only, will be treated as confidential and will not be used in the selection process. We acknowledge that if you submit a video recording, certain characteristics such as gender or colour may be evident to the shorlisting team. We will do our best to mitigate any unconscious bias by ensuring both the shortlisting team and interview panel are as culturaly diverse as possible.

Applications open on Friday 2^nd July and close on Monday 23^rd August, 5pm. Late applications will not be considered. 

Interviews will be held in the week commencing 30^th August

THE 4 QUESTIONS …

1 MAKING

We are looking for someone who is an experienced maker – whether that be woodwork, metal work, sculpture or another form of making. We want to find someone who can start with an idea and turn it in to a finished product and someone who is comfortable and confident using a range of hand and power tools. 

We would like you to tell us about your experience of making. For example…

• Tell us what sort of materials you work/have worked with and what sort of things you like to make?
• Tell us about the types of tools you are used to working with? 
• Give us an example of a project you have worked on from start to finish?
• Tell us about some of the challenges you have faced in the making process and how you have overcome these?

2 WORKING WITH PEOPLE 

We need someone who can work well with people from diverse backgrounds. Someone who can help and support other people to realise their own ideas. We need someone who is patient and calm, has a good working knowledge of health and safety in a workshop setting and can support, educate and assist people to use tools safely. 

Please give us some examples from your life or work when you have had to…

• Support others to complete a creative/making project
• Help others to use tools safely 
• Deal with a challenging situation in a workshop or group setting 

3 SUPPORTING WELLBEING 

The overall aim of this project is to support positive wellbeing for a group a men through engaging them in making activities. How this project develops will be shaped by the needs and wants of the men involved but ultimately you will be driving this project forward. 

We would like you to tell us why you think you’d be great in this role. You can give examples of… 

• When you have worked creatively with people and have made an improvement in their lives
• Helped others to achieve their goals
• Any experience you have of supporting people with their wellbeing 
• Any examples of transferable skills that you think would be relevant

Thank you for taking the the time to apply and we wish you the best of luck.

Job Title	Front of House Administrator (part-time)
Accountable to	Enterprise and Facilities Manager
Location	WHALE Arts Centre
Hours of Work	Core reception hours are; 8.50 am to 5.00pm (1 day per week until 31st March 2022 due to funding). There will occasionally be overtime available and work in the evenings or weekends.
Level of Pay	£9.50 per hour

Summary of Post

Based at WHALE Arts’ reception the Front of House Administrator will work at Reception. A range of the duties are required within this role: be the first and central point of contact for public and internal communications; represent WHALE Arts appropriately and providing a high standard of customer service; carry out administrative duties on behalf of WHALE Arts and our tenants.

We welcome and encourage local residents living in Wester Hailes to send a note of interest for this 1 day a week position. We can provide training for this position if required which can be discussed upon recruitment for the role.

Main Activities and Key Responsibilities

Front of House:

• The first point of contact for visitors to the multi-organisation WHALE Arts Centre & community-led arts charity and social enterprise WHALE Arts and warmly greeting and orientating visitors, responding to telephone enquiries in a clear, kind and informative manner.
• When on Front of House checking the WHALE Arts info@ email account. Responding to emails and directing enquiries to the correct contact.
• Communicating with tenants and partners to support visitors from all backgrounds with varied requirements.
• Work in line with current health and safety regulations in the building and help communicate this message appropriately.

Administrative Support:

• Maintaining registers and attendance records and databases.

• Ordering supplies and maintaining office and hire equipment.
• Carrying out franking and printing, copying, laminating as required.

Building/ Facilities:

• Help coordinate WHALE Arts internal room bookings and external hires.
• Preparing spaces, equipment and supplies as required for room bookings.
• Setting up AV as required for room bookings.
• Occasionally liaising with external contractors.
• Accepting deliveries.
• Ordering supplies and ensuring spaces maintained to high standards.
• Occasionally help arranging repairs and resolving maintenance issues.

Other Duties

• The Front of House Administrator may be a key holder.
• Some assistance with marketing duties may be required where appropriate.

Essential Skills

• Excellent customer service skills including telephone skills, dealing with in person enquiries, assisting people with additional needs and occasionally dealing with challenging behaviour.
• Operating office equipment especially photocopier, franking machine, laminator.
• Competent with Microsoft Office programmes especially Word and Excel, e-mailing and internet.
• Ability to input bookings and attendance using computer database systems.
• Help assist with paper archiving and filing systems.
• High standard of written and spoken English.
• Ability to work in a team and self-motivate without supervision.
• Excellent timekeeping.
• Excellent communication and people skills.
• An interest in arts or community organisations.

Desirable Skills

• An understanding of community arts.
• Knowledge of local area, community and services.
• Basic understanding of Health and Safety.
• Experience of working in a community organisation.
• Experience of dealing with trades/contractors.
• Experience of using Canva to edit or create social media content
• Experience of building e-mail outs using Mailchimp.
• Knowledge, understanding and skills in contributing to social media platforms, including Instagram, Twitter, Facebook and photo sharing.

Application Process:

Apply in writing or by email, enclosing/attaching:

• A note of interest in an email detailing your current skills and suitability for the role.

• Details of two referees.

We are accepting applications until Monday 6^th September at noon 2021 however, it is advisable to apply as early as possible. We will contact interested individuals as they apply and invite them for a conversation rather than a formal interview.

The successful candidate will be appointed to the role subject to confirmation of PVG Scheme Membership.

Contact Details:

Laura Delahunt

Enterprise and Facilities Manager

WHALE Arts

WHALE Arts Centre,

30 Westburn Grove,

Edinburgh

EH14 2SA

0131 458 3267

recruitment@whalearts.co.uk

www.whalearts.co.uk

About WHALE Arts

Since being set up by local people in 1992 WHALE Arts has firmly established itself as the cultural anchor organisation for Wester Hailes. As a community-led arts charity and social enterprise, WHALE Arts’ mission is to be the creative heart of a vibrant, thriving community.

WHALE acts as a conduit between our community and creative opportunities through the direct delivery of projects, programmes and events and by connecting our community with city and national cultural partners.

Job Title	Front of House Administrator (part-time)
Accountable to	Enterprise and Facilities Manager
Location	WHALE Arts Centre
Hours of Work	Core reception hours are; 8.50 am to 5.00pm (1 day per week until 31st March 2022 due to funding). There will occasionally be overtime available and work in the evenings or weekends.
Level of Pay	£9.50 per hour

Summary of Post

Based at WHALE Arts’ reception the Front of House Administrator will work at Reception. A range of the duties are required within this role: be the first and central point of contact for public and internal communications; represent WHALE Arts appropriately and providing a high standard of customer service; carry out administrative duties on behalf of WHALE Arts and our tenants.

We welcome and encourage local residents living in Wester Hailes to send a note of interest for this 1 day a week position. We can provide training for this position if required which can be discussed upon recruitment for the role.

Main Activities and Key Responsibilities

Front of House:

• The first point of contact for visitors to the multi-organisation WHALE Arts Centre & community-led arts charity and social enterprise WHALE Arts and warmly greeting and orientating visitors, responding to telephone enquiries in a clear, kind and informative manner.
• When on Front of House checking the WHALE Arts info@ email account. Responding to emails and directing enquiries to the correct contact.
• Communicating with tenants and partners to support visitors from all backgrounds with varied requirements.
• Work in line with current health and safety regulations in the building and help communicate this message appropriately.

Administrative Support:

• Maintaining registers and attendance records and databases.

• Ordering supplies and maintaining office and hire equipment.
• Carrying out franking and printing, copying, laminating as required.

Building/ Facilities:

• Help coordinate WHALE Arts internal room bookings and external hires.
• Preparing spaces, equipment and supplies as required for room bookings.
• Setting up AV as required for room bookings.
• Occasionally liaising with external contractors.
• Accepting deliveries.
• Ordering supplies and ensuring spaces maintained to high standards.
• Occasionally help arranging repairs and resolving maintenance issues.

Other Duties

• The Front of House Administrator may be a key holder.
• Some assistance with marketing duties may be required where appropriate.

Essential Skills

• Excellent customer service skills including telephone skills, dealing with in person enquiries, assisting people with additional needs and occasionally dealing with challenging behaviour.
• Operating office equipment especially photocopier, franking machine, laminator.
• Competent with Microsoft Office programmes especially Word and Excel, e-mailing and internet.
• Ability to input bookings and attendance using computer database systems.
• Help assist with paper archiving and filing systems.
• High standard of written and spoken English.
• Ability to work in a team and self-motivate without supervision.
• Excellent timekeeping.
• Excellent communication and people skills.
• An interest in arts or community organisations.

Desirable Skills

• An understanding of community arts.
• Knowledge of local area, community and services.
• Basic understanding of Health and Safety.
• Experience of working in a community organisation.
• Experience of dealing with trades/contractors.
• Experience of using Canva to edit or create social media content
• Experience of building e-mail outs using Mailchimp.
• Knowledge, understanding and skills in contributing to social media platforms, including Instagram, Twitter, Facebook and photo sharing.

Application Process:

Apply in writing or by email, enclosing/attaching:

• A note of interest in an email detailing your current skills and suitability for the role.

• Details of two referees.

We are accepting applications until Monday 6^th September at noon 2021 however, it is advisable to apply as early as possible. We will contact interested individuals as they apply and invite them for a conversation rather than a formal interview.

The successful candidate will be appointed to the role subject to confirmation of PVG Scheme Membership.

Contact Details:

Laura Delahunt
Enterprise and Facilities Manager
WHALE Arts

WHALE Arts Centre,
30 Westburn Grove,
Edinburgh
EH14 2SA

0131 458 3267

recruitment@whalearts.co.uk

www.whalearts.co.uk

About WHALE Arts

Since being set up by local people in 1992 WHALE Arts has firmly established itself as the cultural anchor organisation for Wester Hailes. As a community-led arts charity and social enterprise, WHALE Arts’ mission is to be the creative heart of a vibrant, thriving community.

WHALE acts as a conduit between our community and creative opportunities through the direct delivery of projects, programmes and events and by connecting our community with city and national cultural partners.

We are based in the purpose built WHALE Arts Centre – ‘The WHALE’ – a unique community asset that provides a range of high quality creative spaces for our community.  ‘The WHALE’ operates as a social enterprise allowing us to generate income that supports our charitable work.  Our social enterprises include the WHALE Pod, office, training and conference facilities.

We are based in the purpose built WHALE Arts Centre – ‘The WHALE’ – a unique community asset that provides a range of high quality creative spaces for our community.  ‘The WHALE’ operates as a social enterprise allowing us to generate income that supports our charitable work.  Our social enterprises include the WHALE Pod, office, training and conference facilities.

JOB DESCRIPTION 

Job Title	Community Wealth Building Project Lead
Accountable to	The Go Beyond Network through the leadership organisations including WHALE Arts, Big Hearts and Space
Personnel responsible for	None
Location	Co-located: WHALE Arts Centre, Space Hub, Big Hearts and other venues with South West Edinburgh
Hours of Work	0.8 of FT post / 28 hours per week / 4 days per week (however hours can be worked flexibly)
Contract Length	June 2021 for 12 months (12 months from start date)
Salary	£26,236 (£22,914 for 4 days a week)

THE OPPORTUNITY

This is a new fixed term post which will help Go Beyond, Capital City Partnership and the Edinburgh and South East City Region Deal area establish what Community Wealth Building (CWB) and the 5 pillars mean to them and importantly show how community organisations (such as charities & social enterprises) can play their part in developing CWB in the South West locality of Edinburgh.

5 key pillars of Community Wealth Building:

•    Plural ownership of the economy

•    Making financial power work for local places

•    Fair employment and just labour markets

•    Progressive procurement of goods and services

•    Socially productive use of land and property

This post is funded in 2021 /2022 through the Regional Recovery and Renewal Fund part of the Edinburgh & South East Scotland City Region Deal. The funding is managed by Capital City Partnership.

BACKGROUND

Working across local neighbourhoods in South West Edinburgh, Go Beyond is a network of trusted local voluntary sector partners. Our purpose is to increase the capacity within our community organisations so that we stay resilient and strong in times of crisis. We aim to talk, listen and learn together while being guided by a vision and set of values that puts people first and creates communities that are great places to live and work.

Within the South West Edinburgh we have a number of smaller area networks supported by EVOC which make up the wider locality. These forums of bring together organisations and stakeholders based in Gorgie/Dalry, Wester Hailes, Broomhouse, Oxgangs and the Pentlands. It is envisaged that these networks, Voluntary Sector Forum for SW Edinburgh and Go Beyond will all be really important to the role holder. 

The Edinburgh and South East Scotland City Region Deal is a change fund, to bring better regional alignment and facilitate change on how we work together and make better use of opportunities and economic growth. 

KEY RESPONSIBILITIES

This is a new post. We are looking for someone who understands Community Wealth Building (CWB) and can help develop this from the grassroots of our communities and is prepared to come on a Community Wealth Building journey with us over 12 months.

The Community Wealth Building Officer will be responsible for leading the following activities:

• Develop the CWB approach in South West Edinburgh in partnership with the Go Beyond network and the six small areas networks across SW Edinburgh.
• Educating the third sector, voluntary groups and statutory sector about Community Wealth Building and how we can explore the pillars of CWB to benefit local people through attending meetings, leading workshops and events.
• Proactively meet with, engaging with local groups, organisations and stakeholders.
• Create a schedule of events, workshops and conversations to promote CWB across South West Edinburgh.
• Facilitate CWB sessions for organisations in the Go Beyond Network, and across other sectors and localities.
• Create an action plan for embedding CWB which details how local procurement can be developed in line with CWB principles.
• Contribute towards a CWB toolkit that can be used in other areas.
• Contribute to the continued development Go Beyond as the main source of collaboration between third sector and other sectors.
• Work closely with Go Beyond Digital Support and Communications Champion and EVOC team who support the small areas networks and Voluntary Sector Forum.
• Contribute and support partner organisations within the City Region Deal area.

General Responsibilities:

• Attend area-wide network meetings (there are six small geographical area networks) and the South West Voluntary Sector Forum.
• Contribute to an enthusiastic, positive working environment.
• Model behaviour as a champion of the network.
• Responsible for own learning – identifying training and development gaps and seeking opportunities to learn in different ways.
• Work to achieve agreed goals and targets and create written reports.
• Follow guidelines, procedures and policies provided by the organisation in relation to financial management and data.
• Work with all age groups with a personable approach to work.
• Complying with all HR policies including equal opportunities policy and practice, health and safety practices and principles and standards relating to quality management and customer care.
• Set up systems to track, monitor and review quantitative data.
• Contribute communications materials to our Go Beyond digital channels (e.g. social media, newsletters and website) where relevant to role.
• Store information in a confidential manner and in line with our GDPR policy.
• Undertake other appropriate duties as required commensurate with the level and role of the job.

Job descriptions cannot be exhaustive and the post-holder may, from time-to-time, be required to undertake other duties, which are broadly in line with the above key responsibilities.  

PERSON SPECIFICATION

Essential Skills & Experience 

• Experience of community development and an understanding of the principles of Community Wealth Building.
• Experience and ability to communicate with a diverse range of audiences, both in-person and through digital platforms.
• Experience of managing and/or contributing to cross-sector networks.
• Experience of managing and planning events and workshops.
• Experience designing, delivering and evaluating programmes of activity.
• Knowledge of safeguarding practices and experience of following organisational policies and procedures relating to this.
• Understand how to build relationships and work with local stakeholders.
• Can demonstrate leadership experience and the ability to self-manage workload and the ability to meet milestones and deadlines.
• Confident writing project reports.
• Confident managing budgets.

Desirable Skills & Experience 

• Experience working or volunteering with community anchor organisation.
• Know the area well with knowledge of local organisations, services and the community.
• Understanding of the Edinburgh and South East Scotland City Regional Deal.
• Experience of working within procurement or community-based economic development.
• Understanding or experience of community benefits.

APPLICATION PROCESS

Apply by email attaching:

• An up-to-date CV detailing relevant education and employment experience (no more than 2 pages)
• A covering letter demonstrating how your skills meet the Person Specification (no more than 1 page)
• Details of two referees, including at least one previous employer.

Applications open on Thursday 29^th April and close on Friday 21^st May – applications should be submitted no later than Midday Friday 21^st May. Late applications will not be considered. Please send these to recruitment@whalearts.co.uk using Community Wealth Building Project Lead in the subject line. Interviews will be held week of 31^st May.

Please don’t send questions about the role to this email address as it will not be monitored on a daily basis, questions should be sent to Leah Black, Craig Wilson or Helene Van Der Ploeg (email addresses below)

Equal Opportunities Monitoring:

WHALE Arts Agency is committed to recruiting high quality candidates whose skills and experience are most suited to the job regardless of sex, race, colour, ethnic or national origin, religion (or beliefs), marital status, sexual orientation (or perceived sexual orientation), disability, age or political affiliation. Please complete the Equal Opportunities form enclosed with the application pack. This information is for monitoring purposes only, will be treated as confidential and will not be used in the selection process. 

We are happy to answer any questions about this role, please contact:

Leah Black, Chief Executive, WHALE Arts, leah@whalearts.co.uk

Craig Wilson, General Manager, Big Hearts, craig.wilson@bighearts.org.uk

Helene Van Der Ploeg, Business Manager, Space, Helene@spacescot.org