This exciting new post funded by Scottish Government aligns with WHALE Arts 5-year Strategic Plan.
The post-holder will have two connected key responsibilities: Enterprise & Facilities.
Job Title: Enterprise & Facilities Manager
Accountable To: Chief Executive
Personnel Responsible For: Facilities and front of house staff x 3 (and new funding-dependant posts related to enterprise)
Location: WHALE Arts Centre, Wester Hailes, Edinburgh
Hours of Work: 28 hours per week / 4 days per week (0.8 of full-time of 35 hours per week). Generally hours will be worked Mon – Fri between 9am – 5pm while the building is open however some evening and weekend working will be required as enterprise activities expand.
Contract Length: 2 years. The funding for this post runs until end of March 2022 however it is our intention that this post will be extended beyond March 2022 depending on availability of resources.
Salary: £30,000 per annum pro rata (£24,000 per annum for 0.8 post)
At WHALE Arts we strive to create the conditions for our communities to work alongside artists and cultural practitioners to become creative agents for change who will proactively co-design, participate in, support or lead quality creative activity at all stages of their lives.
The WHALE Arts Centre is essential for supporting our broad and diverse activities and that of our tenants and the team pride themselves on creating an inclusive welcome community building and to create the conditions for ambitious and community embedded projects. You will bring a sensitive, flexible approach to work with visitors, volunteers and staff alike.
There is no typical day at WHALE Arts: you could be taking part in a team meeting, attending breakfast with our members, inputting into a funding application, covering a reception break and on to check the quality of a maintenance job. All while chatting with the diverse range of people who are part of the WHALE Arts community.
Facilities – Overseeing the day-to-day management, maintenance and improvement of the building as WHALE Arts key asset to ensure it continues to serve local residents, participants, tenants, staff, and room rental customers to the highest possible standards.
Enterprise – Developing and managing WHALE Arts as an economically sustainable community-led social enterprise maximising the income generation potential of the organisation through events, long-term and ad-hoc rentals. And to take the lead on exciting new social enterprise activity working alongside our members and local residents. There is vast unexplored potential and a wealth of local ambition for new community-led enterprise activity in Wester Hailes – the key focus for 2020 – 2022 will be establishing and testing a community cafe, a community making workshop, a crèche, a digital studio, and the development of community markets, creating new paid and voluntary work opportunities for local residents. The post-holder will also work closely with the Chief Executive and the Trustees on the process of purchasing the land of the land on which the WHALE Arts building sits (asset-transfer).
Vision: Wester Hailes is a creative, thriving, resilient, fair community.
Mission: We create the conditions for our communities to work alongside artists and cultural practitioners to become creative agents for change who will proactively co-design, participate in, support or lead quality creative activity at all stages of their lives.
WHALE Arts is:
- Community-led – we are embedded in our community, consult with local people, we are a membership organisation, we have local board members.
- A Cultural Anchor Organisation – we are the conduit between local people, artists and cultural opportunities and organisations.
- Place-based – we develop creative programmes and services that have a simultaneous focus on people living in Wester Hailes and the social, geographical, infrastructural, and economic factors of the area and the synergies between the two: people and place.
- Building-based – we have responsibility for a building from which we run a range of programmes, activities and services which are largely free or subsidised and are tailored towards people from Wester Hailes and the surrounding area. We also use the building as an asset from which we can generate income which contributes to our running costs and our unrestricted reserves.
- Strengths-based / Asset-based – we make the most of, and building on, the skills and experiences of local people and assets within the community.
WHALE (Wester Hailes Arts for Leisure and Education) launched in 1992 and was originally based in the Blue Hut on the Murrayburn Greenway. WHALE was launched officially on August 7th, 1992, and saw a balloon launch, a hot air balloon trip as well as live music and street performers.
Over the past 27 years WHALE Arts has grown and continued to adapt and innovate through challenging times, moving to a purpose-built home in November 2000, the same building the organisation works from today. 2017 saw celebrations for the 25th anniversary of WHALE Arts and 2022 will be our 30th year.
WHALE Arts launched a new strategic plan in 2019 which will take the organisation forward into 2024. This new strategy has a focus on Arts, Health & Wellbeing; Creative Placemaking; Enterprise, Learning and Skills as well as Development and Improvement of our key asset (our building).
WHALE Arts Strategic Plan 2019 – 2024 https://issuu.com/whalearts/docs/strategic_plan_whale_2019_-_2024__web_version_
This post focuses on the following two aims within the Strategic Plan:
Economy, Enterprise, Learning, Skills
- To improve economic prospects of local citizens and members through developing creative enterprise, learning, and skills development opportunities
- To improve the economic sustainability of our organisation
Development and Improvement
- To maintain good governance and improve professional and practice development of our people and improve our physical assets
- Overseeing Health and Safety policies and procedures and ensuring the building and all activities within the building are compliant with current legislation
- Dealing with trades/contractors.
- Overseeing day-to-day maintenance and upkeep of the building and outside spaces (front and back garden) with the support of staff and volunteers
- Strategic planning implementation for building and IT improvements which will enhance the day to day experience for users of the building
- Line managing facilities and front of house staff
- Be a key holder, opening and securing the building out of office hours where required.
- Reception cover
- Increasing income generation from existing enterprise activities.
- Overseeing rentals of creative, community and office spaces and being the key point of contact for tenants.
- Developing, managing and evaluating new enterprise projects with the community – such as leading on the development of a community cafe, a community making workshop, crèche, a digital studio and community markets.
- Taking the lead on asset transfer (purchase) of the land on which the WHALE Arts building sits, working closely with the Chief Executive and a sub-group of Trustees – this will involve community consultation and working with business consultants, City of Edinburgh Council and Scottish Land Fund.
Strategic & Funding
- Supporting the development, implementationand monitoring strategic and operational plans with the Chief Executive and Trustees. Ensuring these align with local authority and government strategies and respond to the needs and requests of local people.
- Researching and testing ideas for social enterprise development and exploring the social investment
- Overseeing the implementation of enterprise strategies for the organisation.
- Managing project budgets – monitoring achievements of budget costs and reporting to the Chief Executive on any variances against budget, including proposals for action to address these.
Reporting & Data
- Ensuring data is collected, funding objectives are met, reports filed and relationships with funders maintained.
- Managing enterprise and facilities staff team according to set policies and procedures.
- Supervising students and volunteers.
- Ensuring staff and volunteers receive any necessary training.
- Designing and implementing a marketing strategy for all commercial activities.
- Promoting the enterprise work and maintaining profile of WHALE Arts by attending conferences, making presentations, liaising with media, councillors, MSPs etc.
- Attending meetings to represent WHALE Arts at local, citywide and national networks and forums.
Scottish Government Targets
- Develop, test and evaluate community café
- Develop, test and evaluate crèche and co-working
- Asset Transfer – progress to Stage 2
- Increase rental, letting and events income to £80,000 per year
- Develop, test and evaluate community making workshop
- Asset transfer – progress to completion
- Increase rental, letting and events income to £100,000 per year
Job descriptions cannot be exhaustive and the post-holder may, from time-to-time, be required to undertake other duties, which are broadly in line with the above key responsibilities.
Essential Skills & Experience
- Minimum of 3 years experience of social enterprise, business, or third sector management.
- Experience of facilities management processes.
- Experience of dealing with trades/contractors.
- Knowledge and understanding of Health and Safety legislation.
- Experience of overseeing Health and Safety procedures in public spaces.
- Experience of driving income through room, office and desk rentals.
- Experience of developing creative and/or community enterprise.
- Knowledge and understanding of the social enterprise and social investment sector in Scotland.
- Marketing and business development experience in relation to driving income.
- Excellent financial management skills and experience of managing budgets.
- Experience of developing and maintaining partnerships with community, academic, local & national government and other stakeholders.
- Experience in managing public funding.
- Communication skills, including copywriting and making presentations.
- Monitoring, evaluation and report writing skills.
- Excellent verbal and written communication skills.
- Excellent leadership skills.
- Experience of managing staff and volunteers.
- Educated to degree level or with equivalent practical experience.
Desirable Skills & Experience
- Experience of community asset transfer.
- Experience of securing and managing social investment for community enterprise.
- Experience of managing a creative and/or community arts centre.
- Experience working in the community or voluntary arts sector.
- Experience of fundraising (public and/or private).
- Experience and understanding of using arts to address community issues, particularly those faced by people living in areas of deprivation.
Apply by email attaching:
- An up to date CV detailing relevant education and employment experience.
- A covering letter demonstrating how your skills meet the Person Specification (no more than 2 pages).
- Details of two referees, including at least one previous employer.
Applications open on Friday 17 January 2020. Applications close on Friday 14 February 2020 – applications should be submitted no later than 1pm. Late applications will not be considered. Please send these to firstname.lastname@example.org using Enterprise & Facilities Manager Application in the subject line.
Please don’t send questions about the role to this email address as it will not be monitored on a daily basis, questions should be sent to Leah Black (details below).
Interviews will be held on Thursday 27 February at WHALE Arts, Wester Hailes, Edinburgh.
The successful candidate will be appointment to the role subject to confirmation of PVG Scheme Membership.
Equal Opportunities Monitoring:
WHALE Arts Agency is committed to recruiting high quality candidates whose skills and experience are most suited to the job regardless of sex, race, colour, ethnic or national origin, religion (or beliefs), marital status, sexual orientation (or perceived sexual orientation), disability, age or political affiliation. Please complete the Equal Opportunities form enclosed with the application pack. This information is for monitoring purposes only, will be treated as confidential and will not be used in the selection process.
We are happy to answer any questions about this role, please contact:
Leah Black, Chief Executive, WHALE Arts, 0131 458 3267, email@example.com-Equal-Opportunities-Monitoring